Taking Control of Tour Time
Dr. Stephen Covey, author of The 7 Habits of Highly effective people, has outlined the steps to managing your time effectively. Many people find it difficult to have sustained focus on a task and find there are a myriad of distractions that keep them from reaching their goals. I am not just referring to people with Attention Deficit Disorder. This is a widespread problem in business and in life in general. We don’t know how to prioritize the important tasks and carry them through to the end. Read no further if this isn’t you. But if you have at least some difficulty I hope you find this article helpful. 
Prioritize; easier said than done for most. What happens to most of us is that we may prioritize and start with the most important task but then get distracted by something that is urgent. Dr. Covey has a useful tool to categorize and rethink about what is important and what is urgent. He breaks it down into four categories: urgent and important, not urgent but important, urgent but not important and not urgent and not important. He explains that many times we are seduced by this sense of urgency when really the matter in the overall picture is of little importance. What this framework allows you to do is analyze a situation and prioritize it into a category that is most appropriate thus keeping your distractions to a minimum and keeping your focus on the important tasks at hand.
Begin with an end in mind. When you begin with an end in mind you have a clear picture of your goal. When you have a clear picture of your goal you can determine your attitude and approach toward your goal as well as your strategy. When you START with these principles your path is laid out for you and you don’t find yourself backtracking to figure it out. Again you save time and manage your time more effectively if you have a clear picture of the desired end result.
Think in a week’s time vs. daily. This may go against your common held belief. Dr. Covey explains that this keeps you from being driven by the urgent and potentially unimportant. It allows you to see past a day or two days and plan for the whole week. Prioritize your tasks within a week’s time and break them down into the urgent and important categories. Finally, be consistent and focused with executing your list of tasks.
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